Case Studies

WhizzGo offers individual smart cards that are assigned to individual employees or group smart cards that can be used by several members of staff.  Companies can use either or a combination, depending on their needs.  Below are examples of companies that use just individual smart cards, just group smart cards and a combination.  WhizzGo can offer considerable flexibility in the way staff can apply to join a corporate scheme and can send details of each trip made at the time of the booking so that use of the scheme can be easily monitored. WhizzGo invoices detail every trip made by each member of staff and, if entered when the booking is made, any applicable job number.  For more information and advice on how best to set up a corporate account for your company, contact Peter Pratt or Derrick Smith on 08444 77 99 66 or email sales@WhizzGo.co.uk or any member of the WhizzGo team.

The University of Leeds

In June 2005, WhizzGo joined forces with the University of Leeds to offer corporate membership of WhizzGo to all members of staff. The University is tackling parking and congestion by delivering a programme of more sustainable travel options in its green transport plan. WhizzGo is now an integral part of this plan, offering staff the option to leave their cars at home and rely on WhizzGo when they need a car for business use.

WhizzGo redesigned its website and online application form so that university staff can sign up to the University's corporate scheme at the touch of a button. Automatic emails are then sent from WhizzGo to the relevant finance manager for each university faculty or school for confirmation that the applicant is a member of staff and authorised to use the scheme. Each member of staff using WhizzGo for business is issued with their own personal smart card, paid for by the faculty or sch ool, and details of all trips booked are sent to the member and the finance manager for ease of record. Clear monthly invoices are sent to each faculty showing details of each trip made, making the WhizzGo scheme extremely easy for members of staff to take advantage of and for finance managers to co-ordinate.

With more than 6,500 members of staff at the university, WhizzGo had to design a system that was easily accessible for staff to sign up and use, and easily managed on the billing side. Through the online application form, it is also possible for members of staff to indicate that they would like to use WhizzGo for personal use as well. In this instance, they are automatically directed to the payment area for the returnable deposit of £125. When booking a car, the WhizzGo system will recognise that the smart card is registered both for corporate and private use, and the member can indicate online when making a booking to which area the bill should be assigned.

Arup

Arup, an international environmental consultancy, is using WhizzGo cars in both Leeds and London, where the cars are exempt from the congestion charge because they can use LPG fuel. With a large number of employees, Arup has chosen to use WhizzGo as the most cost-effective alternative to pool cars and company cars.  It uses group smart cards for its employees as these can be readily collected and returned from its reception areas.

Using WhizzGo means that Arup does not have the hassle of running, maintaining and administering a fleet of pool cars, or waste money as the cars depreciate in expensive parking spaces. Arup also avoids company car tax complications, and makes a smart choice environmentally, as employees leave their own cars at home.

Leeds City Council

Tim Draper, Senior Road Safety Officer in the Development Department of Leeds City Council, says:

"We took out corporate membership of WhizzGo because we thought we should practise what we preach. It gives us flexibility without having to run pool cars. We use public transport where possible but at certain times - when carrying equipment and going to meetings at short notice - using a WhizzGo car makes good sense. If I had to go to a meeting at work in the past, I might have considered driving into Leeds and using my own car but now I don't have to."

Leeds City Council has a number of group smart cards kept at its main reception, and several other group cards in different departments.  Some people who use WhizzGo a lot have their own smart card, as do those members of staff who use WhizzGo for personal as well as business use